Create Custom Outlook Email Templates in Minutes

As a professional journalist and content writer, I understand the importance of efficient communication. Email templates are a great way to save time and maintain consistency in your correspondence. In this blog post, I will show you how to create custom Outlook email templates in just a few minutes.

Introduction to Outlook Email Templates

Outlook email templates allow you to save a pre-written email as a template that you can easily reuse whenever you need it. This can be a huge time-saver, especially if you find yourself sending similar emails on a regular basis.

Step-by-Step Guide to Creating Custom Email Templates

Step 1: Open Outlook and Click on New Email

Start by opening Outlook and clicking on the “New Email” button. This will open a blank email window where you can begin creating your template.

Step 2: Write Your Email Content

Write the content of your email as you normally would. You can include placeholders for any information that may change, such as the recipient’s name or a specific date.

Step 3: Save Your Template

Once you have finished writing your email, click on the “File” tab and select “Save As.” Choose the location where you want to save your template, give it a descriptive name, and select “Outlook Template” from the dropdown menu.

Step 4: Use Your Template

Next time you need to use your custom Outlook email template, simply click on the “New Items” button in the Home tab, select “More Items,” and then choose “Choose Form.” From the dropdown menu, select “User Templates in File System” and choose your saved template.

Benefits of Using Custom Email Templates

Creating custom Outlook email templates can streamline your communication process and help you stay organized. Whether you are sending sales pitches, project updates, or meeting reminders, having a library of pre-written templates can save you time and ensure that your messages are consistent and professional.


Creating custom Outlook email templates is a simple and effective way to improve your email communication. By following the steps outlined in this blog post, you can create personalized templates that will save you time and help you stay organized. Give it a try and see how much more efficient your email correspondence can be!

If you have any questions or suggestions, feel free to leave a comment below.

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